International Alliance for Women in Music

Conferences  

Every three years, IAWM brings together performers, composers, scholars, innovators, conductors, audio engineers, improvisers, theorists, and more who celebrate, challenge, and transform our future through music. Registration is now open!

2025 IAWM International Conference

 

Partnering with the

 

College Music Society

 

June 15-24, 2025

 

Bogotá and Medellín Colombia, South America

 

 Women in the World

 

Thank you to all who submitted to this exciting conference! 

Registration Fees for the 2025 IAWM / CMS Conference

$1,289 IAWM/CMS Member

$1,189 IAWM/CMS Senior Member

$   889 IAWM/CMS Student Member

$1,139 Traveling Companion (adult)

$   300 Traveling Companion (6–18 years old)

$1,399 Non-CMS / Non-IAWM Member

Join Here Now

REGISTER HERE

https://www.music.org/conference-overview.html

For those of you who are BOTH IAWM and CMS members, just log into CMS to get the membership discount. If you are not a CMS member, then please email [email protected] with “IAWM code” in the subject line.

Inclusions in Registration Fee:  SEE CONFERENCE SCHEDULE BELOW

Exclusions : The following expenses are not included and are the responsibility of each attendee:

  • International Airfare to Columbia
  • Ground transfer between home and local airport
  • Lodging (see separate hotel information)
  • Ground transfer between home and local airport
  • Meals listed as “on own” on itinerary
  • Pre- or post-conference excursions
  • Travel insurance – highly recommended
  • Souvenirs & other non-essential items

 

Hotel Information

CMS has reserved a special rate with the following hotels for 2025 CMS International Conference attendees:

 

 

 

 

  • Grand Hyatt Bogotá (Bogotá, Colombia)
  • Estelar Milla De Oro (Medellín, Colombia)
  • These special rates are exclusively available by booking through the Hotel Reservation Form on the CMS website. The deadline for hotel reservations is January 10, 2025, but we strongly encourage you to secure your booking as early as possible, as availability within the room block is limited.
  • You are not required to stay in the conference hotels. However, transportation to and from the universities, excursions, catered events, and other activities will depart from and return to the hotels listed below.
  • If you would like to room with someone during the conference, please fill out the Roommate Finder Form. Participants are responsible for coordinating logistics with roommates. A full listing of individuals looking for roommates can be found on the 2025 International Conference Roommate Finder List.
  • The rates below include tax and service charges, as well as breakfast at the hotel.

Bogotá (4 nights: June 15-19, 2025)
Grand Hyatt Bogotá

  • Single: $260 / night
  • Double: $295 / night

Make your reservation at the Grand Hyatt Bogotá

Medellín (5 nights: June 19-24, 2025)
Estelar Milla De Oro

  • Single: $195 / night
  • Double: $235 / night

Make your reservation at the Estelar Milla De Oro

 

Hotel FAQ

Q: Is it required that I purchase a room at the conference hotels?A: It is not required but it is strongly encouraged. CMS holds financial liability for all rooms within the hotel room block, and booking your stay in the CMS conference hotel(s) helps ensure CMS will not face financial penalties.

 

 

 

 

 

Q: If I purchase a room at the conference hotel through an online wholesaler, such as Hotwire or Hotels.com, will CMS be credited for the sale?

A: No. Only rooms booked by using the conference reservations link will count toward the fulfillment of the contracted block. Please book your rooms through the provided means of reservation only.

Q: I will arrive early in the morning on June 15. Will I be able to store my luggage until the hotel allows me to check in?

A: Yes! If you will be checking in as a guest of the Grand Hyatt Bogotá, the hotel will store your luggage for you until your room is ready. If you have made alternative lodging arrangements, you should check the policy of your arranged hotel.

 

Q: If I choose to stay somewhere other than one of the conference hotels, will CMS be able to organize transportation between my choice of lodging and the conference hotel, or will CMS reimburse me for such transportation?

A: CMS can only confirm these logistics for attendees staying at the conference hotel(s).

 

Q: I am staying somewhere other than the conference hotel. Is it possible for the bus transferring attendees between locations to pick me up at my choice of lodging?

A: CMS can only confirm these logistics for attendees staying at the conference hotel(s).

 

Q: I do not have a travel companion. Is it possible to share the cost of a room with another participant?

A: Yes! We encourage you to use the CMS Roommate Finder tool to list yourself or to locate others who have added themselves to this roster.

 

Timeline for Registration, Payment of Conference Fees & Conference Schedule

 

All deadlines are 11am Pacific Time / 12 noon Mountain Time / 1 pm Colombia Time / 2 pm Eastern Time:

To secure their place on the program, all conference presenters, composers, and performers must pay a $425.* non-refundable deposit. The remaining balance must be paid in full for the registration to be considered complete. Please see the schedule above.

      Conference Presenters, Composers, & Performers:

      Friday, November 1, 2024:           $425 deposit due

      Friday, February 7, 2025:             Final Balance due ($125 late fee assessed after this date)

      Traveling Companions & Non-Presenting Attendees:

      Friday, March 7, 2025:                 Registration Deadline

REGISTER HERE

https://www.music.org/conference-overview.html

Traveling companions and non-presenting attendees are not required to pay a deposit and should pay the registration fee in a single payment.

* The deposit can be refunded in certain emergency circumstances. See Terms & Conditions for complete refund policy details.

For those of you who are BOTH IAWM and CMS members, just log into CMS to get the membership discount. If you are not a CMS member, then please email [email protected] with “IAWM code” in the subject line.

Conference Program

The itinerary below serves as a general outline of the planned events for the 2025 CMS & IAWM International Conference, taking place in Bogotá and Medellín, Colombia, June 15th–23rd, 2025. Please note the following:

  • The conference registration fee is inclusive of all meals, excursions, and transportation listed below, unless noted otherwise. Please note that lodging expenses are not included in the conference registration fee.
  • Hotels: CMS has reserved a special rate with the following hotels for 2025 CMS International Conference attendees:

In order to access these rates, you will need to reserve your accommodations through the CMS Website. You can book your stay and learn more about the 2025 CMS International Conference hotels on this page.

  • Javeriana University: While in Bogotá, conference presentations and performances will take place at Pontificia Universidad Javeriana. CMS will provide scheduled bus transportation between the Grand Hyatt Bogotá hotel and Javeriana University.
  • EAFIT University: While in Medellín, conference presentations and performances will take place at Universidad EAFIT. CMS will provide scheduled bus transportation between the Estelar Milla de Oro hotel and EAFIT University.
  • Colombia57: Throughout the conference, Colombia57, our partner destination management company based in Colombia, will assist with all excursions, transportation, and catered events.
  • Flights: Participants are responsible for making their own flight arrangements to and from Colombia. However, the flight from Bogotá to Medellín is included in the registration for all participants. Colombia57 will help coordinate this flight, and more details will be provided in the near future.
  • There will not be a flight returning to Bogotá at the end of the conference. The conference will conclude in Medellín after June 23rd, and participants are responsible for all transportation after that point.

It is possible that this itinerary could change slightly over the coming months, but all participants will be notified of any significant alterations to the program outlined below. All questions regarding the conference should be directed to [email protected].

 

Download PDF Schedule

Day 1 – June 15, 2025 (Bogotá)

Arrivals at El Dorado International Airport (BOG)

  • A Colombia57 team member will be onsite at the airport to assist CMS members as needed.
  • CMS cannot provide transportation from the airport to the hotel. Colombia57 can assist with any requests for ride services from El Dorado International Airport to the Grand Hyatt Bogotá. Please contact [email protected] if you are interested in exploring this option. 

Conference Registration at Grand Hyatt Bogotá

Welcome dinner at Grand Hyatt Bogotá, Capitalino Rooftop (7:30pm – 9:00pm)

Day 2 – June 16, 2025 (Bogotá)

Breakfast on own (attendees staying at the Grand Hyatt Bogotá will have breakfast provided)

Morning bus transfer to Javeriana University (7:30am and 8:15am)

Conference Sessions (9:00am – 12:00pm, 18 slots)

Group lunch on campus at Javeriana

Conference Sessions (1:30pm – 4:00pm, 15 slots)

Bus transfer back to hotel

Dinner on own

Day 3 – June 17, 2025  (Bogotá)

Breakfast on own (attendees staying at the Grand Hyatt Bogotá will have breakfast provided)

Bus transfer to Zipaquirá Salt Cathedral

Tour of Zipaquirá Salt Cathedral

Group lunch at Testigo restaurant

Walking tour of Candelaria historic neighborhood & visit to Gold Museum

Bus transfer back to hotel

Evening on own

Optional excursions:

***more information about the optional excursions will be shared in late October

Day 4 – June 18, 2025 (Bogotá)

Breakfast (attendees staying at the Grand Hyatt Bogotá will have breakfast provided)

Morning bus transfer to Javeriana University (7:30am and 8:15am)

Conference Sessions (9:00am – 12:00pm, 18 slots)

Lunch on own

Conference Sessions (1:30pm – 4:00pm, 12 slots)

Bus transfer back to hotel

Free time

Bus transfer to Cumbia House

Group dinner at Cumbia House

Bus transfer back to hotel

Day 5 – June 19, 2025 (Bogotá / Medellín)

Breakfast on own (attendees staying at the Grand Hyatt Bogotá will have breakfast provided)

Morning bus transfer to El Dorado International Airport (BOG)

Colombia57 assists in flights to Medellín from Bogotá

Flight from BOG to MDE (This flight is included with your conference registration!) 

Arrival at José María Córdova International Airport (MDE)

Bus transfer from airport to Estelar Milla De Oro Hotel

Evening and dinner on own

Day 6 – June 20, 2025 (Medellín)

Breakfast (attendees staying at the Estelar Milla de Oro will have breakfast provided)

Morning bus transfer to Comuna 13

Escalator and Graffiti tour at Comuna 13

Group lunch at La Matriarca

Bus transfer to Capilla del Rosario Coffee Farm

Tour of Capilla del Rosario Coffee Farm

Bus transfer back to hotel

Dinner and evening on own

Day 7 – June 21, 2025 (Medellín)

Breakfast (attendees staying at the Estelar Milla de Oro will have breakfast provided)

Bus transfer to EAFIT University (7:45am and 8:15am)

Conference Sessions (9:00am – 12:00pm, 18 slots)

Lunch on own

Conference Sessions (1:30pm – 4:00pm, 15 slots)

Bus transfer back to hotel

Evening and dinner on own

Day 8 – June 22, 2025 (Medellín)

Breakfast (attendees staying at the Estelar Milla de Oro will have breakfast provided)

Bus transfer to EAFIT University (7:45am and 8:15am)

Conference Sessions (9:00am – 12:00pm, 18 slots)

Bus transfer back to hotel

Lunch on own

Afternoon & evening on own

Optional excursion: 

***more information about optional excursions will be shared in late October

9 – June 23, 2025 (Medellín)

Breakfast (attendees staying at the Estelar Milla de Oro will have breakfast provided)

Bus transfer to EAFIT University (7:45am and 8:15am)

Conference Sessions (9:00am – 12:00pm, 18 slots)

Lunch on own

Conference Sessions (1:30pm – 3:30pm, 12 slots)

Bus transfer back to hotel

Free time

Rum tasting at hotel

Bus transfer to Rúnico restaurant for closing dinner

Group dinner at Rúnico

Bus transfer back to hotel

Day 10 – June 24, 2025 (Medellín)

Breakfast (attendees staying at the Estelar Milla de Oro will have breakfast provided)

Departures

  • Colombia 57 assists with transport to José María Córdova International Airport (MDE)
  • Other departures as arranged

Download PDF Schedule

 

For additional questions, please send an email to: [email protected]

Deadline for registration and payment: 

Initial payment November 1, 2024

Final payment February 7, 2025

 

Conference Committee:

Joanna Hersey – IAWM CHAIR
Associate Dean, Composer, Performing Artist, Tuba, University of North Carolina at Pembroke, North Carolina, USA

Anna Williams – IAWM
Violinist, Assistant Professor, Co-founder of the Neave Trio, Virginia, USA

 

Anyone attending and/or presenting must pay the registration fee. Our hope is that presenters fully participate in all the activities at the IAWM conference (in addition to presenting their own music, paper, virtual performance, or workshops. We hope to have an engaging and community building experience together. We look forward to seeing you at the conference.