2025 IAWM International Conference

Partnering with the

College Music Society

June 15-23, 2025

Bogotá and Medellín Colombia, South America

 Women in the World

Call for Papers, Presentations, Panel Discussion, Scores and more

Submission Deadline: May 15, 2024, 11:59pm

 Thank you for all who submitted:  

Notifications: June 2-9, 2024

Registration begins by mid-June 

Registration for the 2025 CMS & IAWM International Conference is now open via the CMS conference website!

The International Alliance for Women in Music is excited to invite you to register for Women in the World, our 2025 Conference to be held at the beautiful campuses of Javeriana University, a private university founded in 1623 in Bogotá, and EAFIT University  a modern university in Medellín Colombia.

We have a great conference planned for you!  We will experience one of the most beautiful countries in South America. We will arrive in Bogotá, a bustling metropolis with cultural and gastronomic offerings that are the envy of any major city. The conference then moves to Medellín, also known as the City of Eternal Spring, where positive leadership and vision have transformed the city into a safe and modern place to visit.  Cultural visits will include local Coffee Farms, Cultural Instiutions including the Museo Nacional de Colombia, walking tours and more. Finally, no visit to Colombia would be complete without salsa dancing, and we will learn with some of the finest dance teachers in the city.

Please note the following information:

– All presenters, performers, collaborators, and travel companions are required to register for the conference.

– All registrations will go through the CMS conference website, whether your proposal was accepted for IAWM or CMS.

– Please only register once, even if you have proposals accepted for both CMS and IAWM.

– For more detailed information about the registration process and policies, please visit the

Registration Page, Terms & Conditions Page, and the FAQ Page.

Eligibility

Presenters, Panelists, Composers and Performers MUST be current members of the International Alliance for Women in Music (IAWM)  at the time of REGISTRATION. Keep in mind the processing time for membership applications and/or renewals can be 1–2 business days.

Join Here Now

Registration Fees for the 2025 IAWM / CMS Conference

$1,289 IAWM/CMS Member

$1,189 IAWM/CMS Senior Member

$   889 IAWM/CMS Student Member

$1,139 Traveling Companion (adult)

$   300 Traveling Companion (6–18 years old)

$1,399 Non-CMS / Non-IAWM Member

Inclusions in Registration Fee:

• June 19th flight from Bogotá to Medellín
• Coach transfers as outlined in the itinerary
• Guides for scheduled sightseeing tours & excursions
• Group meals & breaks as outlined in itinerary
• Special events & receptions
• Admission fees for scheduled sightseeing tours, cultural activities, and excursions
• Admission to all scheduled performances and presentations
• Guides for scheduled sightseeing tours & excursions
• Gratuities for drivers, guides, & food servers
• Conference venue rental & related production expenses
• Administrative support
• Contracted services of a licensed destination management company

Exclusions : The following expenses are not included and are the responsibility of each attendee:

• International Airfare to Columbia
• Ground transfer between home and local airport
• Lodging (see separate hotel information)
• Ground transfer between home and local airport
• Meals listed as “on own” on itinerary
• Pre- or post-conference excursions
• Travel insurance – highly recommended
• Souvenirs & other non-essential items

Timeline for Registration, Payment of Conference Fees & Conference Schedule

All deadlines are 11am Pacific Time / 12 noon Mountain Time / 1 pm Colombia Time / 2 pm Eastern Time:

To secure their place on the program, all conference presenters, composers, and performers must pay a $425.* non-refundable deposit. The remaining balance must be paid in full for the registration to be considered complete. Please see the schedule above.

      Conference Presenters, Composers, & Performers:

      Friday, November 1, 2024:           $425 deposit due

      Friday, February 7, 2025:             Final Balance due ($125 late fee assessed after this date)

      Traveling Companions & Non-Presenting Attendees:

      Friday, March 7, 2025:                 Registration Deadline

REGISTER HERE

https://www.music.org/conference-overview.html

Traveling companions and non-presenting attendees are not required to pay a deposit and should pay the registration fee in a single payment.

^* The deposit can be refunded in certain emergency circumstances. See Terms & Conditions for complete refund policy details.

For those of you who are BOTH IAWM and CMS members, just log into CMS to get the membership discount. If you are not a CMS member, then please email [email protected] with “IAWM code” in the subject line.

Preparation of Materials for Submission

Electronic submissions are through Submittable are required

• The IAWM’s conference submission process is through Submittable. If you don’t already have a Submittable account, you will be prompted to create one. (Click here for help using Submittable and a list of FAQs.)
• To submit a proposal, first sign in to the IAWM website. Then click the ‘Submit’ button at the bottom of this call. IAWM’s conference submissions will be using CMS’s submittable account.

• A complete proposal includes:
  • The proposal’s title and format.
  • Type of proposal: See above
  • Abstract of proposal: Not to exceed 250 words
  • Optional: You may add up to 3 supporting materials to your proposal. These might include printed music examples, photos, statistics, or relevant data. (NO dissertations, CVs, resumes, or PowerPoint presentations)
  • For Compositions:
    • The score’s title, movements, composer, year of composition, instrumentation, and duration, rounding up to the nearest half minute. If a proposal includes partial selection, clarify in the program notes which sections will be performed.
    • A PDF copy of the full score and individual parts (anonymous). The score may be notated at concert pitch or transposed but the composer is asked to make this clear in the score.
    • Multi-movement scores should be merged into a single PDF file, as should all parts.
    • A digital recording of the work. MIDI file/software-synthesis realizations are acceptable
    • Most audio file formats are supported within Submittable.
    • Program notes (not to exceed 250 words).
    • Name of performers or ensemble, where applicable
    • Biographies of the performer(s) or ensemble (maximum total text of 250 words).
  • Two audio samples to demonstrate the proficiency of the soloist/ensemble between 3 and 8 minutes. Preference will be given to submissions including the proposed work. When not possible, submit comparable examples. PDF reference scores to accompany the audio samples submitted under item #4.
  • A brief biography of the proposer (not to exceed 250 words)
  • A list of all required equipment and Internet needs. (Internet connections are not guaranteed).
  • Contact details for Submitting Proposer and all collaborators, including email address, mailing address, and phone number and biography for each person. If your presentation includes 3 or more persons, download this spreadsheet, save the file using your name as the file name (e.g., smith_john.xlsx), and complete the requested information for each involved person. You will be required to upload this completed file with your proposal.

Preparing an Abstract

The Conference Committee chooses presentations based primarily on the abstract as submitted, so it is important to write an abstract that the Committee will understand and can evaluate fairly. The purpose of the abstract is to convey to the reader what will be said in the presentation. State the main point of the presentation, outline the subsidiary points, and summarize the evidence offered, so that someone who has not heard the presentation can know in brief what it will say and can evaluate its contribution to our knowledge and understanding of music. The abstract, like the presentation itself, should be clear to an audience of musicians and music educators of all kinds, not just to those with a narrow specialty. While it may be necessary to provide the context or describe the problem to be addressed, please keep this to a minimum.

Please Note

• To support the blind review process, the name(s) or affiliation(s) of anyone involved in the presentation should not appear in the title or abstract, nor in the file names or body of submitted audio
• Samples or other support materials, as submissions are evaluated anonymously. Proposals identifying the proposer or co-presenters will be disqualified. Names and affiliations may, however, appear in the “Personnel” section of the proposal and in submitted biographies, as the review committee will not have access to this part of the application.
• When referencing one’s own previously published research, the proposer should refer to such research in the third person to avoid identifying themselves.
• Submissions that do not conform to the above guidelines will not be considered.

LINKS to SUBMITTABLE APPLICATION FORMS

IAWM Call for Lecture-Recitals & Performances

IAWM Call for Panels & Workshops

IAWM Call for Papers

IAWM Call for Scores

IAWM Call for Virtual Listening Performances

LINKS to SUBMITTABLE APPLICATION FORMS

IAWM Call for Lecture-Recitals & Performances

IAWM Call for Panels & Workshops

IAWM Call for Papers

IAWM Call for Scores

IAWM Call for Virtual Listening Performances

Proposals must be submitted by the deadline: May 15, 2024, 11:59pm

Proposers will be notified by June 1, 2024

For additional questions, please send an email to: [email protected]

Conference Committee:

Anyone attending and/or presenting must pay the registration fee. Our hope is that presenters fully participate in all the activities at the IAWM conference (in addition to presenting their own music, paper, virtual performance, or workshops. We hope to have an engaging and community building experience together. We look forward to seeing you at the conference.